Public Announcements


          
RESOLUTION NO. 20-0185
 
RE:      CLOSING THE PORTAGE COUNTY ADMINISTRATION BUILDING TO THE GENERAL PUBLIC AND AUTHORIZING ELECTED OFFICIALS AND APPOINTED OFFICIALS TO ADOPT ON AN AS NEEDED BASIS LIMITED ACCESS POLICES FOR THE PROVISION OF CERTAIN ESSENTIAL FUNCTIONS AT THE PORTAGE COUNTY ADMINISTRATION BUILDING.
 
It was moved by Vicki A. Kline, seconded Sabrina Christian-Bennett by that the following resolution be adopted:
 
WHEREAS,    the Governor of the State of Ohio has previously issued Executive Order 2020-01D Declaring a State of Emergency for the entire state “to protect the well-being of the citizens of Ohio from the dangerous effects of COVID-19” which includes that all “citizens are urged to heed the advice of the Department of Health and other emergency officials regarding this public health emergency in order to protect their health and safety * * * .”
 
WHEREAS,    this Board recently adopted Resolution No. 20-0182 “Local emergency proclamation to protect the health, safety, and welfare of the residents of Portage County from the effects of Coronavirus Disease 2020.”
 
RESOLVED,  by the Board of Portage County Commissioners that the Portage County Administration Building located at 449 South Meridian Street, Ravenna, Ohio shall be closed to the general public beginning March 25, 2020 and during this public health emergency, unless others resolved by this Board.
 
RESOLVED,  that the Board of Portage County Commissioners recognizes that certain governmental functions provided at the Portage County Administration Building may continue to be necessary and accessible in limited and reasonable ways during this public health emergency.
 
RESOLVED,   that the Board of Portage County Commissioners hereby authorizes the elected officials and appointed officials situated in the Portage County Administration Building, and on an as needed basis, to adopt limited access policies for the provision of certain necessary government functions at the Portage County Administration Building, which shall go into immediate effect upon the determination of said elected officials and appointed officials.
 
RESOLVED,   these limited access policies will be reviewable and subject to modification by this Board if determined necessary, and also in the event of any possible future orders and directives of the Governor of the State of Ohio and the Director of the Ohio Department of Health.  
 
RESOLVED,  that the Board of Commissioners finds and determines that all formal actions of this Board concerning and relating to the adoption of this resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meeting open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code.
 
Kathleen Clyde, Yea;                            Vicki A. Kline, Yea;                      Sabrina Christian-Bennett, Yea;
 
I, Clerk of the Board of County Commissioners do hereby certify that the foregoing is a true and correct copy of a resolution of the Board of County Commissioners of Portage County duly adopted March 24, 2020 and appearing upon official records of said Board, Volume 93.
 
s:/Amy Hutchinson
Clerk, Portage County Board of Commissioners
 
Exhibit A.
 
Portage County Administration Building COVID-19 Limited Access Plans by Department/Office
Effective March 25, 2020 until further notice
*released on March 24, last updated on March 25. Updates highlighted with underline.
 
Portage County Job & Family Services
 
Portage County Job and Family Services will continue to provide essential services to the Portage County residents.  Those essential services include Food Assistance aka SNAP, cash assistance, child care subsidy, Medicaid, Prevention, Retention and Contingency (PRC) emergency assistance, Child Support financial assistance to children and modifications of orders for obligors, Child and Adult Protective Services, youth case management, Non-Emergency Transportation (NET) to medical appointments and residential services to children in PCJFS custody.
 
We will be expedient in processing public assistance applications so that individuals can receive those benefits to which they are entitled.  We will continue to investigate child and elder abuse and neglect cases and those calls should continue to be made to 330-296-2273 (CARE). We will continue to address the safety and wellbeing of the children entrusted in our care.  We will not be taking negative action on public assistance and child support cases at this time.  Work Experience Participants (WEP) will not be sanctioned from benefits for non-participation at worksites.
 
Attached is a flyer showing how our services can be accessed from home.  While all of our building locations will be closed to the public effective Wednesday, March 25, 2020, information, applications and postage paid envelopes will be available at the doors of the County Administration Building and can be dropped off in the drop box in the parking lot or mailed back in.  Mail will be picked up on a daily basis from the drop box.  Clients will receive mailed notices of benefit determination.  JFS clients can also contact our main number at 330-297-3750 to speak to a JFS representative.  For those that do not want to wait on hold and need to follow up or get information on securing one of the essential services can also email JFS at Portage_PA@JFS.ohio.gov.
 
Board of Elections
 
To best serve the citizens of Portage County we will maintain regular office hours Monday – Friday from 8:00 a.m. to 4:30 p.m. We encourage the public to call, (330) 297-3511, or email, portage@ohiosos.gov, us for basic services such as obtaining an absentee ballot application. For those who require in-person assistance, please call our office to make an appointment during our regular hours of operation at (330) 297-3511. In addition, a Board of Elections Depository will be placed directly outside the main doors of the Administration Building where individuals may securely drop off absentee ballot applications during regular business hours without entering the building. A notice will be placed on the main door of the Portage County Administration Building with our phone number, so citizens may call us from that location.
 
Internal Services
 
Contractors coming to the building for any necessary repair purposes will be instructed to call when they arrive and staff will meet them.
Mail and other deliveries will continue to come to the dock and will be processed. Vehicle deliveries will be done by appointment.
Bids shall be mailed and bid openings will be done through live webstream.
 
Portage County Land Reutilization Corporation
 
Members of the public are encouraged to contact the Portage County Land Reutilization Corporation (Land Bank) either through email at dmorganti@pclandbank.org or by phone at 330-839-7199. All inquiries from the public will be responded to in a timely manner.
 
Portage County Engineer - Tax Map Division
 
If a hard copy of a certified tax map is needed, email LFroelich@portageco.com or call 330-297-3598, send a check, and the map could be mailed.  Most survey information and archives are now on line.  Any surveyor who must come in for a document not available online, could call for an appointment.  Current tax maps can be scanned and emailed by request. Documents for Tax Map can be placed in the lock box outside the administration building.
 
Portage County Building Department
 
Permit Applications and construction drawings should be mailed or dropped off on the table inside the building department outer door. Field inspections may continue, depending on the circumstances. Please check the building department website for details.
 
Water, Sewer, and Recycling Billing
 
Customers can continue to mail in payments, pay via credit card online, or use the drop box in the administration building parking lot. Late fees will be waived through April 30th. County Water, sewer, and recycling services will not be suspended for non-payment or other billing issues.
 
Treasurer’s Office
 
The following operational changes will be in effect beginning on Tuesday, March 17, 2020 and running through at least the close of business on Friday, March 27, 2020:
 
Tax Payments. During this period, the Treasurer’s Office will not accept in-person tax payments. While payments by mail will continue to be processed, taxpayers are encouraged to utilize online and phone payment options available at co.portage.oh.us/treasurers-office/pages/payment-options. Taxpayers are also encouraged to use the drop box for tax payments, located outside the Portage Count Administration Building.
 
Payment Plans. No new delinquent tax payment plans will be offered during this time. Taxpayers on existing delinquent tax payment plans may continue to make payments, consistent with the recommendation above.
 
Foreclosures. During this period, the Treasurer’s Office is suspending further foreclosure action on occupied structures (owner-occupied/rentals). Foreclosure actions on unoccupied/ unimproved properties will continue.
 
Pay-Ins. In the interest of minimizing public contact, and after consultation with the Prosecutor’s Office as to legal requirements, the Treasurer’s Office will only accept pay-ins by cash and check from other County offices and departments once per week during this period. Offices should coordinate with the Treasurer’s Office staff as to when to make pay-ins of that variety. Electronic pay-ins will continue as normal.
 
Taxpayers and other stakeholders are encouraged to monitor the Treasurer’s Office Facebook Page (www.facebook.com/PortageTreasurer) and website (co.portage.oh.us/treasurer-brad-cromes-cgfm) for updates. Additional information is also available by phone at 330-297-3586 during regular business hours, Monday – Friday, 8am – 4:30pm.
 
Human Resources
 
All job postings are listed on the Portage County website with specific application instructions. The employment application is also on the website. When applying for a position, an application can be faxed, emailed or mailed into our department, unless there are specific application instructions listed on the job posting. Due to the COVID-19 outbreak, our department will only be accepting applications via fax, email or mail until further notice.
 
Clerk of Courts – Auto Title Division
 
The general public may access the employees of the Auto-Title division by the following:
Telephone; 330-297-3450 Clerks will be able to assist the public with any questions or concerns
Mail processing; The public will call for instructions on what the procedure is for obtaining title by mail
Appointment (if necessary); call 330-297-3450 to set up an appointment in the case of an emergency
 
Dealers will continue to have their work processed. To drop off or pick up work, they will need to call the office to make arrangements to meet an Auto-Title employee at either an entrance to exchange the work.
 
Regional Planning Commission
 
The Regional Planning Commission office remains accessible by phone at (330) 297-3613 or email. Coordination is underway with the County Auditor, Recorder, and Tax Map department to transfer necessary documents for the public internally.
 
County Auditor
 
The Auditor’s office remains accessible by phone at (330) 297-3561 or email.
 
The following procedure will be adopted for deed transfer and document recordings:
MAIL DOCUMENTS TO RECORDERS OR PLACE IN DROP BOX AT RECORDERS OFFICE FOR DEEDS, MORTGAGES ETC.
DEEDS, CONVEYANCE FORMS, CHECKS FOR AUDITORS & RECORDERS MUST BE PLACED IN ENVELOPE WITH CONTACT INFORMATION.
RECORDERS TO CHECK OUT THE CONTENTS OF ENVELOPE FIRST. 
RECORDERS TAKES ENVELOPE TO TAX MAP.
TAX MAP WILL DO THEIR PROCESS. 
TAX MAP TAKES ENVELOPE TO AUDITORS.
AUDITORS WILL DO THEIR PROCESS. 
AUDITORS TAKE ENVELOPE TO RECORDERS FOR THE FINAL PROCESS.
IF A CORRECTION IS NEEDED RECORDERS, TAX MAP OR AUDITORS WILL CONTACT THE SENDER AND MAKE ARRANGEMENTS TO RETURN.
 
County Recorder
 
The records room will be open from 8:30 AM to 12:30 PM each day.  Persons who need access to the records room will need to contact the Recorder’s Office at (330) 297-3553 to gain access to the building.  The Recorder will limit the number of people allowed in the room. Employees will be available to make requested copies but will not be available to assist in any other way.
 
Documents that need to be recorded, but that do not require land transfer, will be placed in a drop off box at the Recorder’s Office. Documents that transfer land title will also need dropped off in the drop off box, but the Recorder’s Office, the Tax Map Department and the Auditor’s Office will work together to put each document through the steps that are required to transfer the property.
 
We are requesting that documents be mailed in when possible.
 
We are requesting to call with any questions or to request a copy of a document.
 
Veterans Services
 
Veterans Services staff remain accessible by phone and email, and in person by appointment when necessary. The main phone number is (330) 297-3545. Emergency financial assistance benefits can still be accessed by appointment. Vans will continue to operate transporting veterans from the administration building to medical centers.
 
Women Infants and Children Program
 
Staff is stationed at the front door and there is a sign posted for participants to call the clinic when they arrive and not enter the building.
 
Board of Commissioners
 
We continue to be accessible through email and phone. Contact information can be found on our website here: https://www.co.portage.oh.us/portage-county-board-commissioners. Meetings will be livestreamed from our website.
 

 

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PORTAGE COUNTY GOVERNMENT WORKING TO STOP SPREAD OF COVID-19

RAVENNA, OH – Portage County Government is mustering all of its resources, power and employee talent as a united front to fight the spread of the coronavirus in the county.

"Portage County will continue to provide and maintain essential services, "stated County Commissioner Kathleen Clyde, "while also doing all we can to protect the safety of those in our community."

Following federal and state leaders, Portage County Commissioners declared a state of emergency last week and passed temporary emergency leave and temporary telework policies for county employees not essential on-site. Today the Board of Commissioners adopted a limited access plan to close the Administration Building to the public, except by appointment when necessary. Please see the attached listing to still access essential county services available at the Administration Building.

As of March 23, 2020, there are two Portage County residents who have tested positive for COVID-19.

The Portage County Health District has been on high alert for several weeks. The agency opened a Joint Information Center with Portage County Emergency Management, the City of Kent Health Department, local universities, local school districts, UH Portage Medical Center, and AxessPointe to deliver prevention education to county residents with a unified message and focused delivery through traditional media and social media.

Local health districts and law enforcement have been tasked with enforcing the Ohio Department of Health (ODH) Director’s order to "Stay at Home" and previous amended executive order to limit and/or prohibit mass gathering and the closure of venues, and Governor Mike DeWine’s state of emergency declaration demanding social distancing in the state of Ohio for preventing the spread of COVID-19 order under the communicable disease statutes. Portage County Health District is collaborating with local law enforcement and state officials to determine the mechanism to implement these requirements.

"We ask that our business owners review the spirit and intent of the order(s) for the health and safety of their employees and the community," stated Becky Lehman, Public Information Officer for Portage County Health    District.

Page 2 The county health department is also responsible for the many tasks that go into monitoring reported cases; investigating potential cases; contact tracing for possible cases that had contact with a positive patient; and answering hundreds of calls from the public about the virus, symptoms, testing, treatment and now the Stay At Home Order; all the while continuing to educate the public. Portage County Emergency Management Director Ryan Shackelford, who has been working along side the health departments and commissioners, officially opened the Emergency Operations Center. He activated the Incident Management Assistance Team to provide a bare bones staff in the office.

"The EOC is the focal point of collaboration of all stakeholders involved. While we may be working virtually and through conference calls, all local stakeholders are collaborating to bring resolution to this emergency," said Shackelford.

Through the EOC structure, the county is addressing areas of concern in the response, including partnering with elected and non-elected officials, hospital, health departments, Mental Health & Recovery Board, Jobs and Family Services, Family and Community Services, PARTA, amateur radio, American Red Cross, public works, law enforcement, fire departments, the County Coroner’s office and various other non-profit organizations that maybe called on to help senior citizens as well as vulnerable populations. The group has been working virtually.

A county-wide plan has been adopted for the COVID-19 response with daily situational reports bring generated. The agency has been in contact with local governments to start the process of documenting response activities for later reimbursement.

Portage County EMA has been designated by the state as the entity to collect and distribute donated Personal Protective Equipment (PPE) for reallocation to healthcare and safety forces to prevent shortages as much as possible. The agency has also been working with Family and Community Services to ensure food is available for senior citizens and persons with disabilities.

Find local information about the response at EMA’s social media, "Portage Prepares." On Facebook at https://www.facebook.com/PortagePrepares/ and on Twitter at @PortagePrep.

The Mental Health & Recovery Board of Portage County and its direct services agencies have been reaching out to the public with education and information about access to services if residents are troubled by the current emergency or mental health issues. The agencies include Coleman Professional Services, Townhall II, Children’s Advantage and Family and Community Services. Find the MHRB information at https://www.mental-health-recovery.org/.

The limited access to county buildings including JFS, means the clients of Portage County Jobs and Family Services who have emergencies or need to make a cash child support payment should access an agency representative via telephone by contacting 330-297-3750. For those that do not want to wait on hold and need to follow up or get information on securing one of the essential services, they can email JFS at Portage_PA@JFS.ohio.gov.

Portage County JFS will continue to update the community on our services and other vital community services via our webpage at https://www.co.portage.oh.us/JFS or our Facebook page at https://www.facebook.com/pcjfs/.

Paper applications and postage paid envelopes will also be made available at the entrance of the Administration Building. Residents can place completed applications in the drop box in the parking lot or can be mailed to the agency in the postage paid envelope that is provided.

Residents looking for unemployment information should visit: https://coronavirus.ohio.gov/wps/portal/gov/covid-19/home/Resources-for-....

For the latest information about the coronavirus response in Portage County, visit the Portage County Health District website at www.portagehealth.net . For information about the State of Ohio response, go to the website of the Ohio Department of Health at https://odh.ohio.gov/ or Governor Mike DeWine at https://governor.ohio.gov.

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EXECUTIVE POLICY GROUP NOTICE OF TELECONFERENCES
 
During the present public health emergency, the incident specific Emergency Policy Group as provided for by the Portage County Emergency Operations Plan will conduct teleconferences as described below:
On Monday, Wednesday, and Friday at 9:30 AM
*Members of the public who would like to listen to the portions of the teleconferences of the Executive Policy Group which are not confidential under federal and state law may do so via live streaming at:
This NOTICE has been published previously in the Record-Courier and will also be posted on bulletin boards on the First Floor and Seventh Floor in the Portage County Administration Building,
 

Other Teleconferences

In the event the Director of Portage County Homeland Security and Emergency Management or any member of the Executive Police Group (EPG) believes a teleconference must be conducted other than on the days and times described above, the Director, or Executive Policy Group representative, or the Clerk for the Board of Commissioners will make best efforts to notify the Record-Courier newspaper, and any other news media that may have requested notification immediately of the time and purpose of teleconferences of the EPG.  

In light of the present public health emergency, providing reasonable advance notification of any teleconference that might need to take place other than on Monday, Wednesday and Friday at 9:30 AM might be difficult; however, any person may request reasonable advance notification of the above schedule, and also of may request reasonable advance notification of any EPG teleconferences that might need to be conducted on a day and time other than described above, by the filing with the Clerk for the Board of County Commissioners a written request specifying the person’s name, address, telephone number and/or e-mail address, and the Clerk will use best efforts to attempt to provide reasonable advance notification of any such teleconference(s).  

***By direction of the Clerk for the Board of County Commissioners on behalf of the Director of Portage County Homeland Security and Emergency Management

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LEGAL NOTICE

COMMISSIONERS’ MEETING TO BE HELD ONLINE

In response to the public health emergency concerning COVID-19, the Portage County Board of Commissioners’ public meetings will be open to the public by way of live streaming in lieu of the public gathering in the    Commissioners’ meeting room.  The link can be found on the Commissioners’ home page at:

https://www.co.portage.oh.us/portage-county-board-commissioners or

https://join-noam.broadcast.skype.com/portageco.com/b4717635c1a342b5887d...

The Commissioners’ meetings are normally held every Thursday and the 4th Tuesday of each month  beginning at 9:00 AM unless otherwise noted.  Physical attendance for this meeting will be restricted to members of the Board, and a limited number of staff.  Public comment has been suspended until further notice.

For more information, individuals should contact the Commissioners’ Office  at ahutchinson@portageco.com or call (330) 297-3600.

** By Order of the Portage County Board of Commissioners **

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LEGAL NOTICE

The Portage County Solid Waste Management District’s Public Hearings concerning proposed recycling rates and charges have been postponed.  The public hearings were originally scheduled on March 31, 2020, April 2, 2020, April 8, 2020 and April 9, 2020. If you have any questions, please contact the Board of County Commissioners at (330) 297-3600.

*** By Order of the Portage County Board of Commissioners***

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NOTICE

As provided by the Portage County Emergency Operations Plan, an incident specific Executive Policy Group is activated for the present COVID-19 declared emergency situation.  Members of the public who would like to listen to the portions of teleconference of the Executive Policy Group which are not confidential under federal and state law may do so at 9:30 AM on Monday, Wednesday, and Friday via live streaming at

https://join-noam.broadcast.skype.com/portageco.com/e46645a309344af7a761...

   This public courtesy notice is upon the direction of the Clerk for the Portage County Board of Commissioners (330) 297-3600 and on behalf of the Director of the Portage County Homeland Security and
Emergency Management. 
 

** By Order of the Portage County Board of Commissioners **

 

 

 

 

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 Effective January 1, 2017:

Video recordings of meetings are no longer available. 
Meeting minutes are located here.